Third-party HVAC techs, plumbers, pest control, and night janitorial crews won't install enterprise software or remember portal passwords. Tape a TraceTrack QR code to the mechanical room door—vendors scan in browser, log their inspection, snap a GPS + Biometric Selfie Signature, and leave.
How traditional FM and checklist platforms (SafetyCulture/iAuditor, TrueContext, Forms on Fire) break down with external contractors:
| Operational Reality | Legacy Per-Seat Apps (SafetyCulture / Forms on Fire / Xenia) | TraceTrack ($0 Frontline Seat Model) |
|---|---|---|
| 3rd-Party Contractor Participation | Requires buying a $29–$85/mo seat for external vendors or forcing contractors to download an app and reset forgotten passwords—so they just leave paper carbon slips. | $0 Unlimited Guest QR Runs. Contractors scan the mechanical room QR code in their native mobile browser—no app download, no account, no seat fee. |
| Proof of Physical Presence (Ghost Visits) | Contractors bill for 4 hours of preventive maintenance or night cleaning while checking boxes from their truck in the parking lot. | Every run requires a live 2-second Biometric Selfie Signature + hardware GPS lock + time-stamped before/after photos inside the mechanical room. |
| Tenant & Building Defect Triage | Building engineers waste 20 minutes per issue filling out rigid desktop CMMS forms or forwarding buried email chains. | 5-second voice + photo floor capture routes roof leaks, chiller alarms, or life-safety hazards straight to the Facilities Director's Triage Board. |
| Fire Marshal, Insurance & EPA Audits | Chasing down missing paper tags on fire extinguishers, backflow preventers, and emergency generators across 15 buildings. | 1-click Auditor Walled Garden hands the Fire Marshal or commercial property insurer a tamper-proof digital ledger of every building inspection. |
Built for commercial real estate portfolios, corporate campuses, schools, hospitals, and industrial facilities:
Affix a QR code to every RTU, chiller, and boiler room door. Visiting HVAC techs scan, dictate pressures/filter changes, and seal with a selfie + GPS.
Stop paying invoices for skipped night cleaning or snow removal. Require outside crews to scan the zone QR code and submit time-stamped photo proof.
Building engineers walk corridors hands-free, speaking gauge checks, exit sign battery tests, and AED inspections in half the time.
Log weekly diesel generator runs, Legionella water management checks, and ADA property walks—escalating any structural defect to Triage in 5 seconds.
Total visibility across your in-house building engineers and every third-party vendor:
Engineers climbing ladders on a roof or working in loud mechanical rooms dictate readings and observations hands-free in English, Spanish, or French.
Turn any mechanical room door or janitor closet into an instant verification checkpoint. Zero vendor onboarding, zero app installs, and $0 per-seat fees.
Monitor active vendor check-ins, preventive maintenance walks, and urgent building anomalies across your entire property portfolio on one live screen.
Lower property insurance premiums and ace Fire Marshal inspections by sharing a read-only, cryptographically sealed Walled Garden link.
No. Outside contractors simply point their smartphone camera at the QR code posted on your mechanical room door or service entrance. The inspection opens instantly in their mobile web browser, and they seal the completed run with a 2-second Biometric Selfie Signature and hardware GPS stamp.
Because every QR guest run captures hardware GPS coordinates, exact start/completion timestamps, required live photos, and a 2-second Biometric Selfie Signature of the technician on site, vendors cannot fake inspections from off-site.
The Starter Platform is $350/mo flat (1 Site + 1 Workspace) with Unlimited In-House Engineers and Unlimited Outside Contractors ($0 per seat). For multi-building campuses or portfolios, you can use Section 0 Site Targets to tag buildings within one workspace or add Site licenses at volume tiers.
No per-user fees. No locked modules. Unlimited team members forever.
No credit cards required. No auto-billing traps.
Includes your foundational 1 Site + 1 Workspace so your team can immediately build tracks and execute runs.
$300/month per license as you add more sites or departments.
$250/month per license for multi-facility operations.
Every license powers a single node in your operation: a Site (physical facility), or a Workspace (department or line).
Includes your first 2 licenses—locking in your foundational 1 Site + 1 Workspace so your team can immediately build tracks and execute runs.
$300/month per license as you add more sites or departments.
$250/month per license for multi-facility operations.
Always includes unlimited guest runs, kiosk execution, and zero per-seat fees.
No artificial boundaries. Connect operators, supervisors, and outside auditors at zero extra cost.
No credit card required. No "Book a Demo" sales gate. Live in 60 seconds.
